The Spectrum's Material Management module provides a complete materials management system. It streamlines the entire process of material sales and job costing. Time is saved and accuracy is ensured by directly importing weigh tickets. Flexible pricing options offer standard prices, area prices and contract prices. Even paying haulers is automated and truck cycle times calculated. Also, Spectrum allows for standard and custom mixes per batch.
Spectrum can work with a wide variety of scale packages. The interface is extremely flexible, utilizing a completely user-defined import format. And imports may be processed from different scale packages quickly and easily.
Material Management integrates with Inventory Control and Job Cost for processing materials requisitioned to jobs. It integrates with Order Processing and Accounts Receivable for customer sales. And it works with Accounts Payable for the creation of invoices for haulers.
Features
- Weigh tickets are read automatically from your existing scale software, ensuring accuracy.
- Works with a variety of scale software packages, via user-defined import.
- Extensive error correction ensures that data is transferred accurately.
- Plant and Pit profitability can be reported based on actual cost.
- Quantity production, sales and costs for current year, previous year and user-defined periods can be used for comparison.
- Manual weigh ticket entry screen is available for plants that aren't currently using an automatic scale software package.
- Standard product mixes can be set up for accurate costing and also overridden per batch. Tickets can create outside sales invoices or internal job requisitions, based on the customer and job.
- Freight and miscellaneous costs can be tracked separately, or can be billed as a service or accumulated into the material sale amount.
- Actual freight costs can be reconciled to the estimated cost and the freight invoice created automatically in Spectrum Accounts Payable.
- Hauler rates can be set up to use standard rates or special rates.
- Actual material costs from outside suppliers can be reconciled against the accrued cost and the supplier's invoice can be assessed automatically in Spectrum Accounts Payable.
- Customer contract file allows special pricing overrides for selected customers.
- Truck cycle information is easily tracked by truck for each plant / job site.
- Imports may be processed from different scale packages quickly and easily.
- Multiple item codes may be included on a single ticket.
- Spectrum allows for standard and custom mixes per batch.
- Paying haulers is automated and truck cycle times calculated.
- Manual weight ticket entry screen is available for plants that aren't currently using an automatic scale software package.
- Freight and miscellaneous costs can be tracked separately, or can be billed as a service or accumulated into the material sale amount.
- Actual freight costs can be reconciled to the estimated cost and the freight invoice created automatically in A/P.
- Job codes and customer jobs can be set up to price materials based on how far they must be hauled.
- Customer contract file allows special pricing overrides for selected customers.
- Material Management is integrated with Document Imaging, Job Cost, Order Processing/Invoicing, Inventory, Accounts Payable and Accounts Receivable modules, which reduces input time and ensures accuracy.
Inquiry Screens
- Scale Ticket Inquiry
- Plant/Pit Production Inquiry
- Truck Cycle Inquiry
Reports
- Scale Ticket Report
- Plant/Pit Production Report
- Plant/Pit Profitability Report
- Truck Cycle Report
- Data Format File Listing
- Plant/Pit File Listing
- Truck File Listing
- Freight Adjustment File Listing
- Customer Contract File Listing
- Warehouse/Department file Listing
- Item Code Translation Listing
- Job/Company File Listing
- Job Contract File Listing
- Hauler Payable Report
- Area Code Report
- Sales Journal Report
- Freight Reconciliation History Report
- Import Error Listing
- Mix Processing Adjustment Report
- Scale Ticket Form
- Freight Hourly Reconciliation Report
- Freight Cost Reconciliation Report
- Outside Material Purchase Reconciliation Report
- Ticket Reversal Listing