PDFPrintE-mail

Spectrum's General Ledger module is the heart of this accounting management system and is designed for the construction industry. Spectrum's report generation features make access to General Ledger information a truly powerful financial management tool.

The General Ledger module maintains all of the information necessary to make important financial decisions and track profitability. Its unique design provides the ability to print or display up to four years of data at any one time, eliminating the need to archive this information. The Financial Report Writer allows you to customize financial reports to fit your needs. Monthly, quarterly, and annual reports can be generated for revenue and expense analysis. Comparisons between current and prior years, and budgets versus actual figures, are easily made using Spectrum's reporting capabilities. Spectrum ™ also compiles departmentalized income statements with very little effort.

The General Ledger is completely integrated with all the other modules in the Spectrum system, which reduces input time and ensures accuracy.

Features

  • The G/L Budget File Maintenance screen uses list box formatting and the associated Find window includes a 'Hide accounts with zero budget' check box (which defaults to selected).
  • No requirement for "period closings;" the system can keep any period open with up to four years of information.
  • Online storage of General Ledger detail transactions is limited only by disk capacity.
  • User-defined closing dates can be established.
  • The fiscal calendar controls posting to appropriate fiscal periods.
  • Year-end balances can be recalculated at any time if data changes.
  • Audit trail reports can be printed by journal number or General Ledger account sequence.
  • A General Ledger Account Inquiry displays activity totals and itemized detail for any account specified.
  • Recurring journal entries can be set up by month, quarter, or year.
  • Journal entry is fast and easy, with updates made to the Job Cost module where appropriate.
  • The flexible and powerful Financial Report Writer is easy to use and allows for departmentalized statements.
  • User-defined GL codes can be up to 12 digits in length.
  • Consolidated financial statements for multiple companies is supported.
  • Full budgeting capabilities are available with variances calculated against actuals. Budgets prepared on spreadsheet packages can be imported to the General Ledger.
  • WIP is flagged by the General Ledger account for Job Cost validation.
  • Journal entries will update job cost directly if a WIP account is used.
  • Control dates are used to ensure postings to the appropriate month.
  • Prior year's postings are allowed while working in the current year.
  • Chart of Accounts can be copied across all companies using Spectrum.
  • GL codes may be tied directly to Equipment Cost code.

Inquiry Screens

  • Monthly Activity Balance Inquiry
  • General Ledger Detail Inquiry
  • Detail Account Inquiry

Reports

Financial Report Writer:

The Financial Report Writer allows you to set up any type of financial report you desire. Revenue, expense, and other analysis reports can be developed to fit your needs. The format is determined by setting up the report headings, columns, and rows. With this flexibility, you can generate any report quickly.

Balance Sheet:

Developed with the Financial Report Writer, the Balance Sheet allows you to customize the balance sheet for your individual needs. Comparisons with last year's actuals and budgets are quickly set up. Consolidations are easily handled for two or more companies.

Income Statement:

Developed with the Financial Report Writer, the Income Statement can be customized to meet your needs. Departmentalized statements are efficiently handled with virtually no additional setup. Percentages, variances, and comparisons with last year or budget amounts are easily handled.

General Ledger Trial Balance:

The GL Trial Balance provides a monthly report with the beginning balance, detail activity for the month, and the ending balance for each General Ledger account. This report can be printed for any prior range of periods, including any of the prior years that are stored on the system. Two formats are available: Summary Detail and Date Range.

Other General Ledger Reports

  • Recurring Journal Entry Report
  • Journal Entry Activity Report
  • GL Transaction Journal
  • Chart of Accounts Listing
  • Budget File Report
  • Department File Listing
  • Fiscal Calendar Print
  • Financial Report Writer Parameter Report
  • Financial Report Writer Error Report
  • Monthly Activity Balance Report
  • Journal Entry History Report
  • Report Parameters Listing
  • GL Code Change Listing
  • GL User-Defined Fields Listing
  • Correction Change Log
  • Change GL Code Listing
phone: 800-875-1400