Spectrum's Equipment Control module enables equipment to be charged to jobs and provides profit reporting for each piece of equipment. It tracks all costs associated with individual pieces of equipment. All revenue generated through the use, or rental to outside parties, of each piece of equipment is readily recorded and allocated.
Usage on jobs can be assigned by standard hourly billing rates for each equipment code. As needed, special rates for specific jobs can quickly be assigned. Rental revenue can be tracked separately for each equipment code and separately for hourly, daily, weekly or monthly rental rate schedules.
Hours of use, whether on jobs or as a rental, are tracked by Equipment Control so that required preventive maintenance for each piece of equipment can be performed on a timely basis. Fully integrated with the Preventive Maintenance module to provide complete maintenance scheduling and repair history. Integration with the Equipment Tracking module provides for automated entry of equipment charges.
Features
- The Recurring Equipment Transaction Report starting screen offers 'Active' and 'Inactive' status check boxes that allow users to view inactive transactions on the report.
- On the G/L Detail Report update, the Equipment Standby (ES) and Equipment Usage (EU) transactions posts to Job Cost history in detail if a Document Imaging image is attached.
- Equipment revenues can be tracked using rental rates or job cost schedule rates.
- Fuel and oil usage can be tracked for each piece of equipment and diesel reports can also be generated.
- Meter read tracking is entered through pop-up reminder window during equipment usage entry. Meters may track miles, kilometers or hours.
- Depreciation, insurance and license fees can be automatically calculated on a monthly basis, and are included in total costs of the equipment. Depreciation method may be specified vehicle-by-vehicle, based on year, meter or hours used.
- Equipment usage and maintenance costs can be entered directly through the Equipment Control module and the Spectrum Accounts Payable and Payroll modules. Payroll burdens can be posted with actuals or on a percentage basis.
- Pop-up windows allow convenient look-up of equipment codes and cost categories.
- Equipment cost history can be reported by each equipment code with any user-defined date selections and for any source of cost.
- No requirement for "period closing" so system can keep open any period.
- Recurring Transactions are set up quickly and easily.
- Equipment can be tracked whether the company owns, leases or simply rents the equipment.
- All the reports and inquiry screens are "date sensitive" so they can be viewed for any prior period.
- Usage on jobs can be assigned by standard hourly billing rates for each equipment code. As needed, special rates for jobs can quickly be assigned.
- Integrated with Document Imaging, Preventive Maintenance, General Ledger, Work Order, Accounts Payable, Payroll, Job Cost, Time & Materials and Equipment Tracking modules, which reduces input time and ensures accuracy.
Inquiry Screens
- Equipment Cost Inquiry
- Equipment Cost History Inquiry
- Equipment Revenue History Inquiry
- Equipment Inquiry by Job
Reports
Equipment Revenue Report:
Details the rental and job revenue along with the corresponding cost for each equipment code. The total profit or allocation difference is reported with the amount per hour. This report can be printed for any period, and can be sorted to subtotal by equipment code or by equipment type.
Equipment Cost Report:
This report lists each equipment code with columns for each of the seven cost category types, total hours used and the cost per hour are presented. If the detail option is chosen, the cost breakdown by each of the user-defined cost categories is presented. The report can be generated for any period, sorted by equipment code or by equipment type, with subtotals as an available option.
Equipment Utilization Report:
This report shows the stand-by rate and the operating rate separately. The option is available to show a composite rate or break out the billing between the stand-by rate plus the costs of operation. This allows a comparison of stand by hours versus utilization hours for a percentage of time actually used while on a job site.
Other Equipment Control Reports
- Equipment Control GL Detail Report
- Equipment Cost History Report
- Equipment Revenue History Report
- Depreciation, License and Insurance GL Report
- Depreciation, License and Insurance Edit List
- Equipment Type File Listing
- Equipment File Listing
- Fuel and Oil Report
- Fuel/Oil File Listing
- Diesel Report
- Job/Equipment Rate Listing
- Preventative Maintenance File Listing
- Equipment Control Transaction Report
- Warranty Expiration Report
- Equipment Chargeable Report
- Recurring EC Transaction Report
- Cost Category File Listing
- Equipment Status File Listing
- Equipment Location File Listing
- Yard File Listing
- GL Distribution Report